privacy policy

Your privacy is very important to us at DMS LLC. We want you to be aware of the steps we take to assure the privacy of data submitted via our website ( as well as the privacy and security of your tangible records stored at one of our secure facilities.

This notice provides information about what type of information is gathered and tracked on our website, how the information is used, and if that the information is shared with anyone else. (It is not.)

Internet Security Certificate (SSL).

DMS has in place on this website, security certificates to ensure greater online privacy and security that you can rely on. Your online activity is protected by the Secure Sockets Layer (SSL) protocol, which encrypts your information and confirms the identity of servers before allowing a transaction to be completed. At minimum, Netscape Navigator 2.0+ and Internet Explorer 3.0+ support the SSL protocol, but we recommend that you use the latest browsers to ensure that you are protected by advances in security technology.

Password-protection techniques are provided to restrict access under clients’ R.I.M.S accounts and/or user names to authorized individuals. As a DMS client, however, you must acknowledge that access restrictions, by their nature are capable of bypass and DMS cannot guarantee that the services cannot be accessed by unauthorized persons.

DMS R.I.M.S. clients must at all times maintain as confidential its user names and passwords. If client is a corporation or other business entity, then it may allow employees to use its user name and password, but the Client shall be responsible for all activity and charges incurred by such employees. Permitting third parties to use DMS Record Information Management Services is prohibited and a violation of this Agreement. If a security breach occurs with respect to any account, Client must immediately request to change its password by notifying DMS by calling 888-475-2728 . Client will be liable for any unauthorized use of R.I.M.S. until DMS is notified of the security breach.

Information That DMS Collects

Many websites collect two types of information from visitors and users of the website. Personal Information (which may include your name, address, telephone number and e-mail address) and anonymous General Information (such as how many users log onto our website). Unless you provide it to us voluntarily, we do not collect any Personal Information in connection with your use of

This policy outlines ways you can verify the accuracy of any Personal Information and how you can request we delete or update your Personal Information. By providing your personal information to us via this website, you agree to the terms of this notice and to receive communications from us.

How We Use The Information

We will use the information you submit in three ways.

1) To answer your specific questions

2) If you opt-in, to send you additional information regarding our services t that may be of interest to you, and

3) in the ongoing administration/operation of this website. DMS will never share your Personal Information with marketing consultants or third parties who promote non-related products and services.

DMS is fully compliant with HIPAA guidelines. We are dedicated to the secure preservation of the personal information that has been entrusted to DMS LLC. Marketing and electronic communications may be conducted from DMS only using your e-mail address. Such communications to said e-mail address will be ceased immediately if the "unsubscribe" link is selected at the bottom of the communication.

How We Use Cookies

Like many websites, when you visit, your browser type, operating system, IP address, and the domain name from which you access is collected. We may also collect information on your browsing behavior--like # of times you have visited, dates you visited and the amount of time spent on the site.

This information is used solely for our internal purposes in managing the site and improving its functions. The collection of such information is subject to the terms set forth in this notice.

Information We May Disclose

Subject to applicable law, DMC LLC may disclose and share some of your personal information:

  • Among appropriate DMS staff members;
  • With unaffiliated third parties that are under contract to perform services for or on behalf of DMS LLC. These parties are required to uphold and maintain DMS policies with respect to privacy.
  • With a third party in connection with a proposed or actual sale, merger, or transfer of all or a portion of your business or division
  • With other persons as permitted or required by applicable law or regulation.
  • For credit card payments, we employ third parties to process these payments on our behalf. These third-party credit card processing parties will only have access to the personal information which you provide directly to them when you make a credit card payment. They are required under their contract with DMS to process this personal information securely and in accordance with the relevant privacy or data protection laws.

Any access to such information will be limited to the purposes for which such information was provided to us or our Service Providers.

How To Opt Out or Request Changes

You are entitled to request that DMS

  • Provide you with a copy of the personal information we have
  • Correct any errors in your personal information
  • Update any personal information as required

To receive a copy of the information we have (as submitted to us via this website) or if you wish to opt out, please send your request to You may also request that we remove your name and any personal information from our databases. We pledge to make all reasonable efforts to honor your request(s) promptly, subject to legal and other permissible considerations.

Privacy Policy Changes

DMS LLC may, in its sole discretion, update this notice at any time by posting an amended notice on Refer to this page regularly and prior to providing any personal information via this website.

As we provide more services on our website and as privacy laws and regulations evolve, it may be necessary to revise the DMS Privacy Notice which will be noted in the "last updated" legend at the bottom of this page.

How DMS Protects And Stores Your Information

DMS takes the security of the information we collect very seriously. We have state-of the-art technology and security procedures in place to reduce the risk of accidental destruction or loss, as well as the unauthorized disclosure or access to such information. Any personal information collected via this website is stored on our servers in in compliance with our internal security policies and procedures.

Questions Regarding the DMS Privacy Policy

If you have questions concerning this notice, please contact our President at 800-475-2728 or via e-mail at

Last Updated: May 2016


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